ROLE GUIDE · 35 KEY POINTS
Transport Coordinator
Schedule deliveries and collections, allocate drivers and maintain transport records.
This guide outlines typical work and the information to include in your application. The team will discuss availability and the requirements of any specific vacancy.
The role
Review delivery and collection requirements.- Prepare the daily transport schedule.
- Allocate suitable vehicles and drivers through the agreed process.
- Confirm destination addresses and contact details.
- Check delivery time restrictions.
- Coordinate dispatch readiness with the yard.
- Share route and access information with drivers.
- Record planned and completed journeys.
- Update schedules when sites change requirements.
- Monitor progress against delivery windows.
- Communicate delays to affected teams.
- Arrange collections after authorised removal.
- Track outstanding delivery paperwork.
- Coordinate vehicle maintenance bookings.
- Record reported vehicle defects for follow-up.
- Maintain vehicle and driver information securely.
- Check transport documents are filed correctly.
- Escalate capacity shortages to management.
- Support planning for unusually constrained deliveries.
- Prepare a clear next-day transport handover.
Working approach
- Follow the procedures relevant to your assigned duties and working environment.
- Work within your competence and ask for guidance when a task is outside it.
- Communicate clearly with colleagues, supervisors and relevant site contacts.
- Keep the records and documentation appropriate to your role accurate and organised.
- Plan your work carefully and keep the team informed when priorities change.
- Raise defects, hazards and unclear instructions promptly through the agreed process.
- Treat customers, colleagues and other trades professionally and respectfully.
- Take part in the briefings and coordination needed for your assigned work.
- Keep relevant role-specific training and qualification details up to date.
- Be dependable, attentive to detail and willing to learn from feedback.
Your application
- Describe your experience that is most relevant to this role.
- Provide accurate details of your qualifications, cards and any expiry dates.
- Explain your preferred branch, work location and availability.
- Include references you have permission to share and a current CV.
- Role availability, employment terms and any required checks will be discussed by the team; this guide is not a confirmed job offer.