ROLE GUIDE · 35 KEY POINTS
Purchasing Administrator
Order materials and supplies, obtain supplier prices and track deliveries.
This guide outlines typical work and the information to include in your application. The team will discuss availability and the requirements of any specific vacancy.
The role
Review authorised purchasing requests.- Clarify the required item specifications.
- Obtain prices from appropriate suppliers.
- Record quotation details for comparison.
- Check quantities and delivery requirements.
- Prepare purchase orders for approval.
- Send approved orders to suppliers.
- Confirm order acknowledgements.
- Track expected delivery dates.
- Communicate delays to the requesting team.
- Coordinate delivery arrangements with the yard.
- Match received quantities to order information.
- Refer damaged or incorrect deliveries for action.
- Keep supplier contact details current.
- Maintain purchasing records.
- Support invoice queries with order evidence.
- Monitor outstanding orders.
- Request updated prices when required.
- Avoid changing specifications without authorisation.
- Support review of supplier service and delivery performance.
Working approach
- Follow the procedures relevant to your assigned duties and working environment.
- Work within your competence and ask for guidance when a task is outside it.
- Communicate clearly with colleagues, supervisors and relevant site contacts.
- Keep the records and documentation appropriate to your role accurate and organised.
- Plan your work carefully and keep the team informed when priorities change.
- Raise defects, hazards and unclear instructions promptly through the agreed process.
- Treat customers, colleagues and other trades professionally and respectfully.
- Take part in the briefings and coordination needed for your assigned work.
- Keep relevant role-specific training and qualification details up to date.
- Be dependable, attentive to detail and willing to learn from feedback.
Your application
- Describe your experience that is most relevant to this role.
- Provide accurate details of your qualifications, cards and any expiry dates.
- Explain your preferred branch, work location and availability.
- Include references you have permission to share and a current CV.
- Role availability, employment terms and any required checks will be discussed by the team; this guide is not a confirmed job offer.