ROLE GUIDE · 35 KEY POINTS
Payroll Administrator
Process timesheets, wages, overtime, deductions and payroll records.
This guide outlines typical work and the information to include in your application. The team will discuss availability and the requirements of any specific vacancy.
The role
Collect timesheets for the payroll period.- Check submissions for missing information.
- Confirm authorised hours and overtime records.
- Refer disputed entries to the responsible manager.
- Maintain accurate employee payroll details.
- Enter approved pay information into the payroll system.
- Record authorised deductions.
- Process adjustments through the agreed approval route.
- Check payroll calculations before review.
- Prepare payroll summaries for approval.
- Maintain a clear record of payroll changes.
- Support payslip preparation and distribution.
- Record approved leave information relevant to payroll.
- Coordinate starters and leavers with HR.
- Respond to payroll queries confidentially.
- Meet the agreed payroll timetable.
- Keep supporting payroll documents organised.
- Restrict access to employee pay information.
- Support reconciliation of payroll records.
- Refer complex payroll questions to the appropriate adviser.
Working approach
- Follow the procedures relevant to your assigned duties and working environment.
- Work within your competence and ask for guidance when a task is outside it.
- Communicate clearly with colleagues, supervisors and relevant site contacts.
- Keep the records and documentation appropriate to your role accurate and organised.
- Plan your work carefully and keep the team informed when priorities change.
- Raise defects, hazards and unclear instructions promptly through the agreed process.
- Treat customers, colleagues and other trades professionally and respectfully.
- Take part in the briefings and coordination needed for your assigned work.
- Keep relevant role-specific training and qualification details up to date.
- Be dependable, attentive to detail and willing to learn from feedback.
Your application
- Describe your experience that is most relevant to this role.
- Provide accurate details of your qualifications, cards and any expiry dates.
- Explain your preferred branch, work location and availability.
- Include references you have permission to share and a current CV.
- Role availability, employment terms and any required checks will be discussed by the team; this guide is not a confirmed job offer.