ROLE GUIDE · 35 KEY POINTS
Health & Safety Administrator
Maintain safety documents, inspection records, training records and incident paperwork.
This guide outlines typical work and the information to include in your application. The team will discuss availability and the requirements of any specific vacancy.
The role
Maintain organised safety document records.- File approved assessments and method statements.
- Record document issue and revision details.
- Distribute current documents to the agreed recipients.
- Collect completed inspection paperwork.
- Track missing inspection records.
- Maintain training information supplied by the team.
- Monitor outstanding administrative safety actions.
- Prepare meeting records where assigned.
- File incident paperwork confidentially.
- Check reports for missing factual information.
- Refer technical safety questions to competent colleagues.
- Support audit document preparation.
- Keep registers and logs current.
- Record equipment check documents.
- Coordinate document requests from project teams.
- Archive superseded documents through the agreed process.
- Prepare summaries for safety managers.
- Handle personal and incident information carefully.
- Support follow-up of actions without making technical decisions beyond your role.
Working approach
- Follow the procedures relevant to your assigned duties and working environment.
- Work within your competence and ask for guidance when a task is outside it.
- Communicate clearly with colleagues, supervisors and relevant site contacts.
- Keep the records and documentation appropriate to your role accurate and organised.
- Plan your work carefully and keep the team informed when priorities change.
- Raise defects, hazards and unclear instructions promptly through the agreed process.
- Treat customers, colleagues and other trades professionally and respectfully.
- Take part in the briefings and coordination needed for your assigned work.
- Keep relevant role-specific training and qualification details up to date.
- Be dependable, attentive to detail and willing to learn from feedback.
Your application
- Describe your experience that is most relevant to this role.
- Provide accurate details of your qualifications, cards and any expiry dates.
- Explain your preferred branch, work location and availability.
- Include references you have permission to share and a current CV.
- Role availability, employment terms and any required checks will be discussed by the team; this guide is not a confirmed job offer.