ROLE GUIDE · 35 KEY POINTS
Document Controller
Organise drawings, designs, reports and revisions so teams use current documents.
This guide outlines typical work and the information to include in your application. The team will discuss availability and the requirements of any specific vacancy.
The role
Set up document registers for projects.- Record incoming drawings and reports.
- Check document references and revision details.
- File documents in the correct project folders.
- Issue approved documents to authorised recipients.
- Record each document distribution.
- Identify superseded revisions clearly.
- Maintain access to current issued information.
- Check missing metadata with the issuing team.
- Track document review responses.
- Coordinate information requests with project staff.
- Maintain drawing and design registers.
- Record approvals supplied by responsible reviewers.
- Prepare transmittals for document issue.
- Control archive copies through the agreed process.
- Help site teams locate current information.
- Monitor outstanding document submissions.
- Maintain orderly close-out records.
- Handle sensitive project information appropriately.
- Improve document retrieval and consistency.
Working approach
- Follow the procedures relevant to your assigned duties and working environment.
- Work within your competence and ask for guidance when a task is outside it.
- Communicate clearly with colleagues, supervisors and relevant site contacts.
- Keep the records and documentation appropriate to your role accurate and organised.
- Plan your work carefully and keep the team informed when priorities change.
- Raise defects, hazards and unclear instructions promptly through the agreed process.
- Treat customers, colleagues and other trades professionally and respectfully.
- Take part in the briefings and coordination needed for your assigned work.
- Keep relevant role-specific training and qualification details up to date.
- Be dependable, attentive to detail and willing to learn from feedback.
Your application
- Describe your experience that is most relevant to this role.
- Provide accurate details of your qualifications, cards and any expiry dates.
- Explain your preferred branch, work location and availability.
- Include references you have permission to share and a current CV.
- Role availability, employment terms and any required checks will be discussed by the team; this guide is not a confirmed job offer.