ROLE GUIDE · 35 KEY POINTS
Contracts Administrator
Prepare contract paperwork, maintain project records and support contracts managers.
This guide outlines typical work and the information to include in your application. The team will discuss availability and the requirements of any specific vacancy.
The role
Set up administrative project records.- Prepare contract paperwork from approved information.
- Check document details before issue.
- File accepted quotations and instructions.
- Maintain customer and site contact details.
- Record project correspondence.
- Track document requests and outstanding responses.
- Support preparation of work schedules.
- Record authorised variations.
- Maintain logs of project instructions.
- Coordinate paperwork with contracts managers.
- Organise handover and inspection records.
- Check supporting information for invoicing.
- Keep hire period and removal records current.
- Distribute approved documents to relevant colleagues.
- Maintain revision and issue records.
- Prepare routine project summaries.
- Track agreed administrative deadlines.
- Support project close-out records.
- Escalate unclear contractual instructions for review.
Working approach
- Follow the procedures relevant to your assigned duties and working environment.
- Work within your competence and ask for guidance when a task is outside it.
- Communicate clearly with colleagues, supervisors and relevant site contacts.
- Keep the records and documentation appropriate to your role accurate and organised.
- Plan your work carefully and keep the team informed when priorities change.
- Raise defects, hazards and unclear instructions promptly through the agreed process.
- Treat customers, colleagues and other trades professionally and respectfully.
- Take part in the briefings and coordination needed for your assigned work.
- Keep relevant role-specific training and qualification details up to date.
- Be dependable, attentive to detail and willing to learn from feedback.
Your application
- Describe your experience that is most relevant to this role.
- Provide accurate details of your qualifications, cards and any expiry dates.
- Explain your preferred branch, work location and availability.
- Include references you have permission to share and a current CV.
- Role availability, employment terms and any required checks will be discussed by the team; this guide is not a confirmed job offer.