ROLE GUIDE · 35 KEY POINTS
Accounts Assistant
Process invoices, record payments, reconcile accounts and support bookkeeping.
This guide outlines typical work and the information to include in your application. The team will discuss availability and the requirements of any specific vacancy.
The role
Enter purchase invoices into the accounting system.- Check invoice details against supporting documents.
- Refer unmatched invoices for clarification.
- Prepare sales invoices from authorised information.
- Record customer receipts accurately.
- Allocate payments to the correct accounts.
- Reconcile account entries with available statements.
- Identify unexplained differences for review.
- Maintain organised invoice records.
- Support routine bookkeeping tasks.
- Prepare supplier statement reconciliations.
- Assist with approved payment preparation.
- Record expenses with the required documentation.
- Update account contact information.
- Respond to routine invoice queries within your role.
- Coordinate corrections with the responsible colleague.
- Support month-end information preparation.
- Keep financial records confidential.
- Provide requested reports for review.
- Escalate discrepancies rather than adjusting records without authority.
Working approach
- Follow the procedures relevant to your assigned duties and working environment.
- Work within your competence and ask for guidance when a task is outside it.
- Communicate clearly with colleagues, supervisors and relevant site contacts.
- Keep the records and documentation appropriate to your role accurate and organised.
- Plan your work carefully and keep the team informed when priorities change.
- Raise defects, hazards and unclear instructions promptly through the agreed process.
- Treat customers, colleagues and other trades professionally and respectfully.
- Take part in the briefings and coordination needed for your assigned work.
- Keep relevant role-specific training and qualification details up to date.
- Be dependable, attentive to detail and willing to learn from feedback.
Your application
- Describe your experience that is most relevant to this role.
- Provide accurate details of your qualifications, cards and any expiry dates.
- Explain your preferred branch, work location and availability.
- Include references you have permission to share and a current CV.
- Role availability, employment terms and any required checks will be discussed by the team; this guide is not a confirmed job offer.